GRANT APPLICATION PROCESS
Criteria: Grant applications submitted to the Executive Committee of NESAF will be evaluated based on how well the proposal meets the following criteria:
- Grants will be awarded for public information or educational projects aimed at enhancing the public understanding of professional forestry and the forestry profession.
- The project should have a focus on reaching out to the public and not be designed exclusively for the benefit of foresters and/or SAF members (e.g. not for technical sessions, student enclaves, or society meetings.)
- Projects should have a strong plan to attract media attention.
- The project must be primarily sponsored and organized by NESAF members and NESAF members should be involved.
- Projects should have a regional influence or a plan to disseminate the lessons learned to NESAF members or other NESAF units.
- Projects should leverage NESAF funds through in-kind and/or out-of-pocket contributions.
- For leverage, items normally considered overhead and normal operating expenses will be allowed.
- Special consideration will be given to projects which are new for the NESAF unit making the application, as opposed to a repetition of previous projects for which the unit has already received NESAF grant funds.
- Requests will also be evaluated on the quality of the project with special attention paid to the goals and objectives of the project and the proposed time line.
- Projects that are already completed are not eligible.
All divisions, chapters, working groups, student chapters, and NESAF sub-committees are eligible to apply. Creative and ambitious projects are encouraged. The NESAF Executive Committee (NESAF EC) reserves the right to reject any and all grant requests.
Division, chapter, and student chapter proposals must be submitted by the Division Executive Committee to their State representative to the NESAF EC who will forward it to the Grants coordinator of the NESAF Executive Committee. The coordinator will provide an initial screening of the proposal for completeness and resolution of proposal questions. Copies of the completed and screened proposal will be forwarded to all voting members of the NESAF EC for consideration. Working groups and NESAF sub-committees must apply through the NESAF EC Chair.
Grant requests must be received in the form of a proposal outlining:
• how the project meets the grant program purpose,
• a full description of the project,
• the goals and objectives of the project including the expected results,
• the audience of the project,
• the methods to be used and the project time line,
• the media involvement plan,
• how the project will involve NESAF members,
• the regional impact of the project,
• the project budget of incomes and expenses including cash and in-kind contributions expected.
Submission: To help organize these items the NESAF Grant Request Form (Word | Acrobat) or its template, must be used. For assistance, view an example of a NESAF approved grant application.
Grant Request Timeline
NESAF Grant applications will only be considered once per year and are due to the NESAF Grants coordinator by December 1st (prior to the December meeting of the NESAF EC) annually for completeness review. Once passed through the review process the completed applications will be forwarded to the NESAF EC for consideration at the first regularly scheduled meeting of the Committee following the New Year. The NESAF EC Chair will provide written notification of grant approvals within 2 weeks of the approval meeting. Grant receivers may request the full award within 4 weeks of grant approval by making a written request for disbursement to the NESAF Treasurer.
Approved grants will be available for up to two full years to the limit of the approved amount. Grants will terminate after this time unless the Executive Committee approves an extension of up to one additional year based on a written request justifying the need.
Partial project completion will result in a repayment request for the unused portion of the original grant amount based on the project budget.
Annual written progress reports are required on the anniversary of the grant award. Failure to submit the report and to follow the submitted timeline may result in termination of the grant and the request for the return of funds to NESAF. Reports will be reviewed to see that timelines are followed.
A final written report detailing the costs and accomplishments and including an evaluation of the results of the project must be submitted to the NESAF Grants coordinator upon completion. Reports may be brief and supporting exhibits are encouraged. The NESAF EC determines the acceptability of the project results and of the report and if repayment of funds is necessary.
Failure to submit required reports will influence the receipt of future awards.
The amount of grant funds available is determined by the voting members of NESAF and is set in the approved budget at the NESAF annual business meeting. Partial funding of proposals may be offered.